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Gmail Vs Google Workspace

What is Personal Gmail? 

Gmail is #1 email solution for personal and business email communication. Gmail is best for personal use and solo entrepreneurs only.

It’s completely in cloud, so you can access and send emails from anywhere: desktop, laptop, tablet, mobile and even from new wearable devices.

Gmail is free and you can sign up for personal email id in a few clicks. You will get email address like [email protected]. But this is for personal use only. You can access Gmail along with other Google apps like Docs, Drive, Forms, Sheets, Calendar and Meet all at free of cost. 

WAIT nothing is free in this world, Google uses your data for improving performance and serving ads for you! 

Disadvantages of Personal Gmail as business email solution

  • Business email id like [email protected] looks unprofessional compared to [email protected].  
  • When you’re allowing @gmail.com for your employee, then you’re actually risking business data loss, as an employee may carry all your business data with them if they want. You cannot get this data if he used his personal email and mobile phone for recovery. 
  • Employee can share, delete or download sensitive business data on his personal pc.
  • You cannot monitor and manage multiple personal Gmail accounts of your employees.

What is Google Workspace?

Google Workspace was previously known as GSuite. Google Workspace is a productivity suite for your business. It consists of all business applications  like Gmail , Docs, Drive, Forms, Sheets and Meet etc. which covers all technology requirements of all types of business.

Google Workspace is built for business so its best for collaboration, work from anywhere along with best in class security for business data. Your new generation employees will love this and you’ll be relax as everything is in your control as a business owner. 

Advantages of Google Workspace business email solution

  • Professional branded email id with your domain like [email protected]
  • 30 GB to Unlimited Storage ( as per plan)
  • Google Drive for secure cloud storage, access anywhere and share business documents securely with your team and partners.
  • Google Docs, Sheets and Slides help work anywhere with collaboration with a team. Also it saves your money of Microsoft Office licence.
  • Google Workspace Admin Console will help you to monitor and manage your users, applications and business data of your company from anywhere!
  • It helps you to achieve work from anywhere and hybrid work environment without any VPN needs.
  • Business data if company property, so easily migrate emails, and business files to new employees easily.

Gmail vs Google Workspace:

  Personal Gmail Google Workspace
Price Free Paid ( Starts 137/mo)
Storage 15 GB 30 GB to Unlimited*
Best for  Personal or freelancer Business with more than 1 employee
Email Personal @ Gmail.com Professional with Custom domain like [email protected]
Branding No Your Logo
Google Apps Drive, Docs, Sheets, Forms  Drive, Docs, Sheets, Forms, Vault, Cloud search, Currents
Google Ads Yes No
Administration No Yes
User Management No Yes
Team collaboration No Yes
Ownership Personal Business
Backup & Recovery No 14 days 
Custom Security Setup No Yes
GDPR and HIPAA Compliance No Yes

Conclusion:

Personal Gmail is best for personal and freelancers working on their own.  Gmail for business by Google Workspace is best for growing business with more than 1 employee. Google Workspace will be a scale able solution as you grow. It will help you take control of your business and business data along with work from anywhere. Understand Gmail Vs Google Workspace and choose right solution for your business email wisely!